Seven monday.com steps work with the items on a board:

  • monday.com · Create an item — Adds an item to a board, with the column values you fill in.
  • monday.com · Update column values — Changes the columns you fill in on an item.
  • monday.com · Move an item to a group — Moves an item to another group on its board.
  • monday.com · Create an update — Posts an update on an item, as the token's person.
  • monday.com · Find items — Items on a board whose column holds a value.
  • monday.com · Create a subitem — Adds a subitem under an item, with the column values you fill in.
  • monday.com · Upload a file to a column — Adds a file from an earlier step to an item's file column.

Every step except Find items is tagged Changes data.

Who can do this

Workspace Admins and Editors, on every plan. Viewers see the steps' settings but cannot change them.

Before you start

A monday.com connection in this workspace — see Connect monday.com.

Steps

Create an item:

  1. Select + where the step should go. In the step picker, open Apps, select monday.com, then Create an item. Or search monday.
  2. In Connection, choose your monday.com connection.
  3. In Board, choose the board — Boards the token can see. For example Client onboarding.
  4. Optional: in Group, the group — Empty: the board's top group. For example This week.
  5. In Item name, type the name — Onboard Northwind Logistics.
  6. Under Columns, each row is one of the board's columns, with what it takes — status — a label, people — emails or user ids, date, number, dropdown — labels, commas between, checkbox — true or false, connected items — item ids. Fill in the ones you need — Status Working on it, Owner asha@consulace.com. Only the columns you fill in are set. A status takes its label, people an email or user id, a date 2026-10-09, a dropdown its labels with commas between.
  7. Optional: turn on Add labels that are missing — A status or dropdown label the board does not have yet is added to it, instead of the step failing.
  8. Select Run this step to try it. This adds a real item.

Update column values:

  1. Choose the Board — The board the item is on.
  2. In Item, the item's id — The item's id — the number in its address. Usually the id from the step that created or found it.
  3. Optional: in New name, a new name — Empty leaves the name.
  4. Under New values, fill in only the columns to change — Only the columns you fill in change. A value an earlier step did not give leaves its column as it is.
  5. Optional: turn on Add labels that are missing.

Move an item to a group:

  1. Choose the Board, and put the item's id in Item.
  2. In To group, choose the group — Done.

Create an update:

  1. In Item, the item's id.
  2. In Update, type the update — Northwind sent the signed contract. It is posted as the person the token belongs to.

Find items:

  1. Choose the Board.
  2. In Column, choose the column to look in — only columns monday.com can search by are listed.
  3. In Value, what it must hold — As monday.com shows it — a status by its label. For example Working on it.
  4. In Most items, how many at most — Up to 1,000. It starts at 100.

Create a subitem:

  1. Choose the Board — The board the parent item is on. — and put the parent's id in Parent item.
  2. Type the Subitem name — Send the welcome pack.
  3. Optional: under Columns, the subitems' own columns — The subitems' own columns. Only the columns you fill in are set. — and Add labels that are missing.

Upload a file to a column:

  1. Choose the Board, and put the item's id in Item.
  2. In File column, choose the column — only Files columns are listed.
  3. In File, files from earlier steps — Files from earlier steps, a line each — each one added to the column.

Every list offers Use a value above it, to give an id from an earlier step instead; Choose from the list goes back.

Output

Step What it gives
Create an item, Update column values, Move an item to a group, Create a subitem The item — id, name, url, boardId, boardName, groupId, groupName, createdAt, parentId (a subitem's item), and each column by its title, as its text.
Find items count, items (each with the keys above) and first.
Create an update The update's id, itemId and text.
Upload a file to a column The file's id, name and url, and itemId — one item for each file uploaded.

Each column comes out as monday.com shows it — Status: Working on it, Owner: Asha Raghunathan.

Good to know

  • Find items gives one item, with count, the list of items and the first. When nothing matches, the run goes down When nothing is found instead, with found set to false — see When a Find step finds nothing.
  • Find items looks in one column, for one value. To narrow further, add an If step after it.
  • Columns come from the board. After you add a column in monday.com, select Refresh on Columns to see it.
  • A status or dropdown label must exist on the column unless Add labels that are missing is on — a value that matches no label fails the step.
  • Columns monday.com works out — formulas, mirrors, auto numbers, creation logs, time tracking — and the Files and subitems columns are not offered to set. Files go in with Upload a file to a column.
  • Subitems live on their own board in monday.com, with their own columns. A board's subitem columns can be listed only once it has a subitem.
  • People take emails of users in the monday.com account, or user ids.
  • Each item reaching the step runs it once. Ten rows from an earlier step create ten monday.com items.

If something goes wrong

What you see Why What to do
Item “…” is not a monday.com id — the number in its address, like 7012345678. Item came out as something else. Check the value it reads.
Give a new value for at least one column. Update column values has nothing filled in. Fill in a column or New name.
monday.com has no board 7000000001 this connection can see. Choose the board again. The board was deleted, or the token's owner cannot see it. Choose another board.
the board has no column named “Stage”. Refresh the columns and choose again. The column was renamed or deleted. Select Refresh on Columns.
monday.com has no user with the email … in this account. A people column was given an email of someone outside the account. Check the email, or give a user id.
Due needs a date, like 2026-10-09 — “…” is not one. or Amount needs a number — “…” is not one. The value does not fit the column. Give a value of that type.
This board has no subitems yet, so their columns are not known. Add a subitem in monday.com first, or leave Columns empty. The board has never had a subitem. Add one in monday.com, or leave Columns empty.
Nothing to pick — "This board has no Files column. Add one in monday.com first." The board has no Files column. Add one in monday.com.
monday.com refused it: … monday.com would not do it — a label that does not exist, say, or no edit access to the board. Its own words follow. Fix what it says, or turn on Add labels that are missing.
"monday.com refused: … Check the connection's details on Connections." The token was regenerated. Select Replace token on the connection.
"Could not reach monday.com: …" or "monday.com did not answer within 30 seconds." monday.com could not be reached, or was asked too often. The step can try again — see Make a step try again when it fails.