Create, update or find Asana tasks

Eight Asana steps work with tasks and projects:

• Asana · Create a task — Adds a task to a project, or a subtask under a task.
• Asana · Update a task — Changes a task's name, notes, assignee, due date or custom fields.
• Asana · Complete a task — Marks a task complete.
• Asana · Add a comment — Comments on a task.
• Asana · Find tasks — A project's tasks, or a person's, by whether they are done and when they changed.
• Asana · Add a task to a project — Puts a task in another project, in a section if you choose one.
• Asana · Attach a file — Attaches a file from an earlier step to a task.
• Asana · Create a project — A new project in a team, blank or from a template.

Every step except Find tasks is tagged Changes data.

Who can do this

Workspace Admins and Editors, on every plan. Viewers see the steps' settings but cannot change them.

Before you start

An Asana connection in this workspace — see Connect Asana.

Steps

Create a task:

1. Select + where the step should go. In the step picker, open Apps, select Asana, then Create a task. Or search Asana.
2. In Connection, choose your Asana connection.
3. In Workspace, choose the Asana workspace — Consulace · Organisation.
4. In Project, choose the project — Client onboarding. Empty: the task is the assignee's own, in no project. Sections and custom fields need one.
5. In Name, type the task's name — Onboard Northwind Logistics.
6. Optional:
   • Notes — the task's description.
   • Assignee — someone in the workspace, Asha Raghunathan · asha@consulace.com. Or an email from an earlier step.
   • Due — A day, or a day and a time — 2026-10-09T11:30:00Z.
   • Section — one of the project's sections.
   • Tags — Separate several with commas. Tags the workspace does not have yet are made.
   • Custom fields — the project's own fields, each with its type: text, number, choice, choices, date or people. Read from the project. A choice by its option's name, several separated with commas; people by email. Only those you fill in are set.
   • Parent task — Only to make a subtask: the parent task's id or address.
   • Followers — Emails or user ids, separated with commas.
7. Select Run this step to try it. This adds a real task.

Update a task:

1. In Task, the task's id — The task's id or address. Usually the id from the step that created or found it.
2. Fill in only what should change — Name (Empty fields are left as they are.), Notes, Assignee, Due.
3. To pick the assignee from a list, choose the Workspace first — Only to choose the assignee or project from a list.
4. To set custom fields, choose the Project — Only to set custom fields — they are the project's own. — then fill them in under Custom fields. Read from the project. Only those you fill in change.

Complete a task, Add a comment, Attach a file:

1. In Task, the task's id or address.
2. For Add a comment, type the Comment — Kickoff moved to Tuesday.
3. For Attach a file, choose the File — A file from an earlier step. — and optionally a Name — Optional — the file's own name otherwise.

Find tasks:

1. Choose the Workspace.
2. Choose a Project, an Assignee (Or an email, or me.), or both — A project, an assignee, or both.
3. Under Show, choose All (the default), Not done or Done.
4. Optional: in Changed since, a date — 2026-10-01.
5. In Most tasks, how many at most — Up to 1,000. It starts at 100.

Add a task to a project:

1. In Task, the task's id or address.
2. Choose the Workspace and the Project — and a Section, to place it there.

Create a project:

1. Choose the Workspace, and in Team the team it belongs to — An organisation needs one; a plain workspace has none.
2. Type the project's Name — Northwind Logistics onboarding — and optional Notes.
3. Optional: in Template, a project template — Optional — a blank project otherwise.

Every list offers Use a value above it, to give an id or email from an earlier step instead; Choose from the list goes back.

Output

dueDate is a day — 2026-10-09 — or a time in UTC when the task has one. projects and tags are lists of names. A custom field comes out by its type: a number as a number, a choice by its name, several choices or people as lists of names.

Good to know

• Find tasks gives one item, with count, the list of tasks and the first. When nothing matches, the run goes down When nothing is found instead, with found set to false — see When a Find step finds nothing.
• Asana finds tasks by project or by assignee. With both, Bizomate takes the project's tasks and keeps the assignee's.
• Custom fields come from the project. After you add one in Asana, select Refresh on Custom fields to see it. A formula field is Asana's to work out, and is not offered.
• A task can be in several projects. Add a task to a project adds it to another without taking it out of the first.
• Completing is not deleting. Update a task cannot mark a task incomplete again — do that in Asana.
• A project from a template is made at once, and Asana fills it from the template in the background — its tasks may take a few seconds to appear.
• Each item runs the step once. Ten items add ten tasks.

If something goes wrong

Related

• Connect Asana
• Start a workflow from Asana task events
• When a Find step finds nothing
• Pass files between steps
• Using what earlier steps found