The switch at the start of each row on the Workflows list turns a published workflow on or off. Off, its trigger no longer starts it; nothing is unpublished, and switching it back on runs the same live version.
Who can do this
Workspace Admins and Editors. Viewers see the switch greyed out: Admins and editors switch workflows on and off.
Before you start
The workflow must be published. Until it is, the switch is greyed out: Publish it first — until then there is nothing to run.
Steps
- Select Workflows in the bar at the top of the page.
- Find the workflow. Select the switch at the start of its row (or at the top right of its card).
Switching on, a toast says “…” is on — It runs from its next trigger, on the published version. The state becomes RUNNING.
Switching off: “…” is off — It will not run until you switch it on again. Nothing was unpublished. The state becomes SWITCHED OFF.
When the plan's limit is reached
Each plan runs a number of workflows at once — 5 on Free and 100 on Starter, with no limit on Pro and Enterprise. Switching on one more opens Switch one off first:
Your plan runs 5 workflows at a time, and that many are on. Choose one to switch off, and “…” takes its place.
- Beside the one to turn off, select Switch this off. It reads Switching while it works.
A toast says “…” is on — “…” is off in its place. It keeps its published version.
Or select Cancel. The company's Owner also sees See plans.
What happens next
- Switched off: schedules pass without running it, its webhook answers 404, its form shows This form is not taking answers right now, and an app trigger stops starting runs.
- Switched on: it runs from its next trigger. An app trigger that was paused by failing checks starts checking again at once.
- Runs already started are not stopped by switching off. A queued run that has not begun yet is skipped with The workflow was switched off before this run started.
Good to know
- Only published, switched-on workflows count towards the limit. Drafts never do.
- After a paid plan or trial ends, every workflow is paused and shows PAUSED. You choose which to switch back on, within the Free allowance; Bizomate does not choose for you.
- An app trigger that fails every check for an hour switches its workflow off by itself, and tells the workspace's Admins and Editors. See When an app trigger stops checking.
- Run the live version now works while it is switched off.
If something goes wrong
| What you see | Why | What to do |
|---|---|---|
| Could not switch “…” on — Publish it first. Until then there is nothing to run. | The workflow has never been published. | Open it and publish it. |
| Switch one off first | The plan's limit is reached. | Switch one off in its place, or move to a bigger plan. |
| Nothing was switched — Your plan runs 5 workflows at a time. Switch one off first, or upgrade. | Someone switched another on at the same moment. | Try again, choosing another to switch off. |
| Something went wrong — The workflow was not changed. Try again. | The change was not saved. | Try again. |