Outlook Calendar · Find free time — Times when everyone is free, one item each — looks at several people's calendars and gives the slots when all of them are free.

Who can do this

Workspace Admins and Editors, on every plan.

Before you start

A Microsoft 365 connection allowed to Read and write calendars, in the same organisation as the people whose calendars it reads.

Steps

  1. Select +, then in Apps select Outlook Calendar, then Find free time.
  2. Choose the Connection.
  3. In Who, the addresses — Everyone who must be free — you are included. Separate several with commas.
  4. Under For how long, choose from 15 minutes to 8 hours. It starts on 1 hour.
  5. Optional: in From, when to start looking — Empty starts now.
  6. In Look ahead (days), how far — it starts at 5. Up to 31.
  7. Choose Only working hours — on by default: Weekdays, 09:00 to 18:00 in the time zone below.
  8. In Time zone, the zone the times are in.
  9. In Suggest at most, how many slots — it starts at 10. Up to 50.

Output

One item per free slot, earliest first:

Field What it is
start When it starts, in the step's time zone.
end When it ends.
timeZone The time zone.

To book the first, put Create an event after it with Starts set to {{ $json.start }} — and a Filter or Code step if only the first should be booked.

Good to know

  • The connected account is always one of those who must be free.
  • Slots start on the quarter hour and never overlap.
  • No free time gives no items.

If something goes wrong

What you see Why What to do
Outlook could not read asha@northwind.example's calendar: … The account cannot see that person's free/busy. Check the address, and that they are in the same organisation.
Who is empty when the step ran — … No addresses reached the step. Fill in Who.