Before you change a list's columns or delete it, check what depends on it. Used by lists every workflow in the workspace with a step that reads or writes the list.
Who can do this
Everyone in the workspace — Admin, Editor and Viewer.
Steps
- Select Lists in the bar at the top of the page. The Used by column says how many workflows use each list — 3 workflows, or None yet.
- To see which ones, open the list's ⋮ menu and select Used by — or open the list and select Used by at the top right.
- Read the table:
- Workflow — its name, with RUNNING, SWITCHED OFF or DRAFT beside it.
- Steps that read it — the names of its steps that find rows.
- Steps that write to it — the names of its steps that add, change or delete rows, or reads only.
- Select Open on a row to open that workflow in the designer.
- Select Used by again to go back to the rows.
What happens next
Nothing changes; this is a view. It is what decides whether a list can be deleted: a list that the live version of a RUNNING workflow uses cannot be deleted until that workflow is switched off or no longer uses it.
Good to know
- RUNNING means published and switched on; SWITCHED OFF means published but switched off; DRAFT means never published.
- A draft counts, because it will need the list the moment it is published.
- For a published workflow, the steps shown are the live version's. Changes in its draft that are not published yet do not count until they are.
- Only workflows in this workspace can use a list, so only they are shown.
If something goes wrong
| What you see | Why | What to do |
|---|---|---|
| No workflow uses it yet — When a step reads or writes this list, the workflow shows here. | No step in any workflow names this list. | Nothing to do. You can change or delete the list without affecting any workflow. |
| Something went wrong — Could not check which workflows use it. Try again. | The check could not be done at that moment. | Try again. |