Google Calendar · Find free time — Times when everyone is free, one item each — reads several people's calendars and gives the slots when all of them are free.

Who can do this

Workspace Admins and Editors, on every plan.

Before you start

A Google Workspace connection allowed to See and change your calendars, in the organisation of the people whose calendars it reads.

Steps

  1. Select +, then in Apps select Google Calendar, then Find free time.
  2. Choose the Connection.
  3. In Whose calendars, the addresses — People in your organisation whose calendars you can see — you are included. Separate several with commas.
  4. Optional: in From, when to start — Empty starts tomorrow.
  5. Optional: in Until, when to stop — Empty looks five days ahead. A month at most.
  6. Under Length, from 15 minutes to 8 hours. It starts on 30 minutes.
  7. Under Working hours, choose Working hours (weekdays, 09:00 to 18:00) or Any time.
  8. In Time zone, the zone the times are in.
  9. In Suggest at most, how many slots — it starts at 10. One item per free slot, earliest first — the next step books the first. Up to 50.

Output

One item per free slot: start, end and timeZone. Use {{ $json.start }} in Create an event's Starts.

Good to know

  • Your own calendar always counts — the connected account must be free too.
  • Slots start on the quarter hour and never overlap.
  • Times already past are not offered.
  • No free time gives no items.

If something goes wrong

What you see Why What to do
Google Calendar could not read asha@northwind.example's calendar: notFound. You can only see calendars shared with you. The account cannot see that calendar. Ask them to share their calendar, or check the address.
Until is before From — nothing to look through. The dates are the wrong way round. Correct them.
Whose calendars is empty when the step ran — … No addresses. Fill it in.